Whistleblowers At The University Of Lodz

Regulation No. 36 of the Rector of the University Lodz of 19 November 2024 introduces the Internal Reporting Procedure, which follows both EU and national regulations:  

Person Responsible for Receiving Reports

The individual authorised to receive and verify internal reports is the Chief Specialist for Information Management:
Natalia Halicka, tel: +48 42 635 48 28
Uniwersytecka 3, room  3, 90-137 Łódź 

Submission of Reports

Reports may be submitted either in writing or orally.

• Written reports should be sent to: University of Lodz, Chief Specialist for Information Management, Uniwersytecka 3, 90-137 Łódź, with the note “VIOLATION REPORT” clearly marked.
• Oral reports may be made during a face-to-face meeting organised by the Chief Specialist for Information Management within 14 days of receiving a request. A written record of the oral report will be drawn up, which the whistleblower will have the opportunity to review, amend, and confirm by signing.

Report Contents

The report should include:

• information enabling verification of the report, including a detailed description of the violation and an approximate date it occurred;
• identification of the violated legal provisions;
• details of the person to whom the violation is related;
• the whistleblower’s source of information about the violation;
• details of any individuals connected to the matter;
• the whistleblower’s contact details.

Verification of Reports

The Chief Specialist for Information Management verifies whether the report is eligible for consideration under the Procedure. This includes determining whether the reporting individual qualifies as a whistleblower within the meaning of the Procedure, and whether the subject matter of the report falls within the scope of violations defined in the Procedure. If a report does not meet the criteria for processing under the Procedure, the whistleblower will be informed. In cases where another internal procedure at the University of Lodz is more appropriate for the matter raised, the whistleblower will be advised of the possibility of using that alternative solution.

Anonymous reports will not be considered.

Confirmation of Receipt

The Chief Specialist for Information Management will confirm receipt of the report within 7 days of its submission.

Whistleblower Protection

The whistleblower is protected against retaliation and discrimination. Personal data and any other information that could identify the whistleblower will not be disclosed without their explicit consent.

Investigative Proceedings

The Chief Specialist for Information Management conducts an investigative proceedings aimed at verifying and objectively assessing all information provided in the report. 
The whistleblower will be informed of the outcome of the investigation within no more than 3 months from the date of confirmation of receipt. 

The full internal reporting procedure is available in the annex to Regulation No. 36 of the Rector of the UL of 19.11.2024.