Check Recipients Before Sending a Message
- Before sending any message, make sure that all email addresses entered in the “To”, “Cc” and “Bcc” fields are correct.
- Particular care should be taken when using the auto-complete function, which may indicate an incorrect recipient. It is recommended to verify the list of recipients once again right before sending the message.
Secure Documents Containing Personal Data
- Documents containing personal data should be sent as password-protected files.
- The password should be communicated to the recipient via a different communication channel than email, e.g. through Microsoft Teams or by phone.
Compliance with these principles helps reduce the risk of accidental disclosure of personal data and supports the fulfilment of obligations arising from personal data protection regulations.
Thank you for exercising due diligence and for taking care of the security of information processed at the University of Lodz.
Source: IT Systems Administrator, University of Lodz
Edit: Centre for Brand Communications, University of Lodz
